I hope you had a wonderful Thanksgiving and you’re enjoying the holiday season. The competition for the Golden Snowball Award has begun. Ironically, the 7 feet of snow that our friends in Erie Chapter had won’t count. The snow needs to be measured at certain places such as the airport, and only 2 feet of snow fell at their airport—so with the first snow falling in Syracuse, we are a contender. Every year we hope to be the
This will be a long message—I apologize but there’s so much to say….I have been ill, injured and side lined as much as the Syracuse University Football Team.
Important to know
Many of you have gotten emails from NYSSMA@nysmedassist.org that you may have thought were spam or thought that the NYSSMA email had been hacked. In an effort to better communicate with our members, we have created a mailing list with which you will be receiving correspondence about NYSSMA, information about updates, Convention information; and information about Public Policy issues. We are in the midst of updating our web site so that it will be a primary means of communication with our members. NO ONE BUT NYSSMA MEMBERS WILL SEE YOUR EMAIL ADDRESS. I appreciate your patience as we grow. We are working on SOS (Strengthening our Society).
NYSSMA Today our state publication will be sent our twice a year at this time and we will have two online issues. You should have gotten a postcard advising you of this. We plan to have intermittent newsletters on the web site. Please let us know if you need to get the information by hard copy. You can view the first newsletter on the website now. (If you did not get your postcard, please let me know the correct mailing address). This will not only keep you up to date about what your organization is doing, it will also save a great deal of money. We have elected to no longer have the return address/wrong address option. For each returned issued we are
charged almost $3.00 each. Our big issue will be in February and will contain convention information.
NYSSMA Convention 2015
details will also appear on the web site when they become available. There is a save the date on the web site. The convention will be held April 17-19 at the Marriott Airport Hotel (Rochester). The room rates are $102 per room and include a breakfast buffet. There is 14% room tax rate. The registration fee will remain at the 2014 registration prices and the cost of journal ads will remain the same. The Annual (NYSSMA) Past Presidents’ Dinner will be Thursday, April 16th at the hotel. We have requested a speaker from the AAMA to join us for the convention.
NYSSMA was represented at the AAMA Conference by Delegates-Paula
Guidozzoli, Joann Fisher (Broome Chapter) and Susan Schilling (Onondaga Chapter); Past Presidents (of AAMA) Ivy Relkin, Janice Caplan and Lee Damon; as well as Neil Wright (a recent graduate of EBI and our student representative to the NYSSMA Board, Lynn Augenstern (Broome Chapter), Kim Battaglini (Monroe Chapter) and Jennifer Spencer (Educator EBI and member of the Finger Lakes Chapter).
For the opening day (Friday) 583 people were pre-registered for the AAMA 58th Annual Conference in St. Louis. That number increased to 669 by the conclusion of the conference Maybe we could set a goal for our convention to have 1/5 of that number in attendance.
Our state and chapter leaders attended the State Leaders session. The Development Strategy Team set up a special panel of current and former leaders to inform and inspire which included Jan Caplan. Many of things discussed are already being done by our chapters and NYSSMA.
I attended the Board of Trustees Meeting and was accompanied by a few
of our state attendees.
The LEAP (Leaders in Education and Practice) Task Force presented their roundtable session and it was attended by NYSSMA educators and leaders. I attended this meeting as well. Some of the topics discussed included:
- Soft Skills (what our students
need and what they have)
- Practice skills for talking to our
senior patients (how to get a good history). There is a gap in communication.
- Teamwork & Communication
- References are earned
- Time management
- Cell Phone use
- Critical thinking is not taught enough
- Entitlement, attendance and
- Professional image.
- Work on employable skills
- Empathy & workplace readiness
It was suggested that managers’ groups invite educators in to discuss what they feel students need to learn in the way of soft skills. A practicum could include three things that they need to improve on. What we took away from this session was that we need to lead by example.
Educators that remember Judy Jondahl, MS, RN may be interested to know that she is now part of CAHE (Consultants in Allied Health Education LLC). CAHE is a new company with the objective of guiding allied health educators in developing programs that are in compliance with accreditation standards for the profession. The consultants can provide guidance in creating a curriculum that can be offered through various delivery methods and establishing policies and procedures that are consistent with accreditation standards for allied health education programs. The consultants are familiar with both CAAHEP and ABHES Standards for medical assisting program accreditation. You can visit them at www.cahe.biz
I attended the MAERB Forum (Medical Assisting Education Review Board). There was a lot of information at this session. I will highlight a few things and educators can find info on the AAMA web site. Proposed standards are on the web site. There is just so much information being shared that day. This information was resubmitted to CAAHEP following the convention. The final draft was ready and the 2015 approval and roll out will be March 2015. January 2017, site visits will begin under
the new standards (of guidelines, standards and core curriculum).Programs have 2 years to comply. There was discussion about
- The credentials of the program directors,
- Teaching experiences,
- Developing a culture for
- Emphasizing the importance of
- Further promoting
- The knowledge of Practicum
- New guidelines and advisory
- TBD 2015 & 2016 accreditation
- CAAHEP requires review of
standards every 5 years, (the next
time will 2020)
- Externships, survey citations,
resources and program goals
- Annual reporting forms
The House of Delegates was very well attended and topics created a lot of
dialogue. The following bylaws change was passed:
Bylaws Amendment 14-1 Article VI Membe rship, Section2 Qualifications
A. Active-An active member shall be
one of the following:
2. Anyone who was an active member on 12/31/87, Who has never been a CMA (AAMA) and who has maintained continuous active membership. Continuous active membership shall be defined as having dues postmarked or submitted electronically to the AAMA Executive Office by December 31 (the controlling time is that of sending, not that of receiving). Chapter Presidents Please be sure to include this change in your local Bylaws. Our state society and chapter’s must follow the membership section of the AAMA Bylaws.
The following proposed Bylaws Change
Article VI-Membership, Section 2, Qualifications
Proposed Wording Add New Item 3
3. An individual who has retired from medical assisting and who’s CMA (AAMA) has not been revoked as provided by the AAMA Certifying Board Disciplinary Standards and Procedures for the CMA (AAMA).
I attended the session presented by Don Balasa JD, MBA (the AAMA Executive Director) on “CMS- Meaningful Use”.
You can find this presentation on the AAMA web site with many other
articles from Don on “Meaningful Use”.
And the Winner is:
Achievements in Publishing: Lynn Augenstern Editor. (Thank you Lynn
for doing such a great job for us).
NYSSMA won an EXCEL Award forMembership Recruitment in Section C
On Sunday, along with the HOD, the Publishers Showcase was held.
Educators had the opportunity to meet with several of the publishing companies of which they use the books in their programs.
The HOD was opened with The Color Guard (Sons of the Revolution) and the Anthem was beautifully sung by Bill Byrd from the Lafayette Park United Methodist Church.
There was a gathering (support event) for members who have experienced
cancer or have a loved one with cancer.
CMAs Did you know that you can re-certify online? Applicants who have
accumulated all 60 recertication points through AAMA CEUS (and are within
30 days before their certification expiration date) may apply for recertification online. After successfully completing the online process,
recertification is automatic and the certification expiration date is immediately updated on your account. RMAs, CCMAs CCMCs and CPCs
don’t forget your can use the CEUs from your chapters, state society and the AAMA programs towards your recertification.
Coming Soon– Faster CMA (AAMA) Exam Registration. Candidates for the CMA (AAMA) Certification Exam will be able to earn the CMA (AAMA) sooner than ever. Watch the AAMA website (www.aama-ntl.org ) for expedited CMA (AAMA) exam registration deadlines. Candidates will
be able to enroll for the exam online up to two weeks prior to their preferred testing period start date. (Allow up to one month from receipt by Certification staff for paper applications.)
New Membership Brochures – Know someone who isn’t a member of
the AAMA? Send them to the AAMA website to join online. If you want to
share brochures with a whole office or classroom or at an exhibit, then order these complimentary AAMA membership brochures from the online store under “Complimentary Marketing Materials”. Don’t forget, NYSSMA has a great membership brochure for your use as well. Make your request on the NYSSMA web site and we will get those
out to you. You can also market yourself with the CMA brochure that can be found on the AAMA web site.
Did you know? AAMA is represented at the annual meetings of MGMA (Medical Group Management Association) and PACHOM (Professional Association of Health Care Management.) At these exhibit booths, our AAMA Board of Trustees vigorously promotes the hiring of the CMA. They share copies of the CMA Today and distribute web keys that direct users to all the great content of the AAMA website that is geared towards managers.
Online Opportunities For All – You don’t have to be a CMA (AAMA)
to reap the benefits of continued education! The AAMA e-Learning
Center has plenty to offer all medical assistants. Taking courses to earn CEUs enhances the professional skills of any medical assistant, and shows employers a commitment to keeping up with the changing world of health care. A full transcript means a rounded medical
MARW: How did you celebrate Medical Assistants Recognition Week?
More AAMA news : They approved a $40 increase in the AAMA member package rate for the annual conference beginning in 2015. They announced that the Board of Trustees approved a new Vision Statement: A CMA (AAMA) for every patient, and a very important decision was to approve a proposal from State Net for legislative monitoring to help the AAMA find and identify key legislation in the 50 states, the District of
Columbia, and the United States Congress. They will store and classify the information within StateNet’s secure online database and provide flexible management and reporting tools for quick access and easy dissemination, including an automated email alert system.
The Ivy Reade Relkin Surveyor Training Fund received over $3000.
For those of you not familiar with this fund—NYSSMA & AAMA Past
President, Ivy Relkin saw a need to help prepare surveyors that go out to the medial assisting schools to review their programs for credentialing. Previously the financial impact fell on the surveyor and AAMA, and with Ivy’s lead, this helps get the surveyors out there. Thank you Ivy.
NYSSMA Seminars It’s been a tough time to schedule at most of our schools. I am hoping that we can get something planned for our Educators and something for the members in the spring. We generally hold these at a school in which there is no cost for the use of the facility. We have also had some very generous schools that have covered the cost of breakfast, lunch, travel and more. We would still love to do one for students, so chapters or educators if you’re interested, please let me know.
Membership Dues—the clock is ticking. Your dues must be paid by 12/31/14 in order to maintain active membership, to have a vote in the NYSSMA General Assembly in April, serve as an officer to NYSSMA or to serve as a delegate to the AAMA convention
Please look at your membership cards.
If you have not told AAMA what chapter you wish to be in, they have assigned you to a chapter based on your zip code, however, we find that there continue to be many members assigned to the incorrect chapter. There may be a chapter closer to your. Particular problems have occurred with members that live in the Broome (Binghamton) or Finger Lakes (Elmira) regions that are assigned to Monroe Chapter (Rochester) or Onondaga Chapter (Syracuse) regions. If you are unsure as to where
you should be assigned, please let me know.
Your chapters need you! With the snow falling, the last thing many of us
want to do is go back out for a meeting after we’ve gone home from work or school, but it is unfortunate to have a great speaker come out for a few people. Why not have dinner out with another person that is planning to attend the meeting, or chapters why not buy a few pizzas for the meeting and have attendees come right from work. If you have something that is working, please share it with us.
Ready, Set, Lead
NYSSMA needs you too—If you are interested in serving as an officer for the 2015-2016 term; please contact me. I will be sure that the nominating chairperson is in touch with you. She will review the qualifications with you. We are updating our Policy & Procedures Manual which will be a big help to you. Upon its completion of changes, we will be sure that each chapter has a copy. You can go to the AAMA web site and
check out the Leader’s Center which offers resources to help develop your communication and organizational skills. It’s time to realize your full potential as a chapter, state or national leader.
Has your chapter tried an online meeting? NYSSMA’s board has used this as well as a couple of the committees. It’s a great tool for us to
use. Our membership committee uses teleconferencing and the focus group and board has been using anymeeting.com We are saving
NYSSMA money and can meet often.
NYSSMA Bylaws Changes: some of the things we are trying (as suggested by our Focus Group)will probably become a bylaw change in the future, but since we are trying some new things that we don’t know will work, we decided not to make them a permanent change just yet.
Legal Eye From the AAMA Annual Conference
Don Balasa has many articles available under the Legal Eye section on the AAMA web site. This is information that was available at the conference. Questions have arisen about the 60 month after graduation requirement for the CMA (AAMA) Certification Examination and eligibility to recertify by retesting
1. Individuals who have graduated from a CAAHEP or ABHES accredited
medical assisting program on or after January 1, 2010 must take and pass the CMA (AAMA) Certification Examination within 60 months after the
date of graduation. Individuals who graduated before January 1, 2010 are not subject to the 60 month requirement. In other words, according to current policy of the Certifying Board of the AAMA, an individual who graduated from a CAAHEP or ABHES accredited medical assisting program prior to January 1, 2010, is not subject to any time limit for
taking and passing the CMA (AAMA) Certification Examination and being
awarded the CMA (AAMA) credential.
2. Prior to the June 1998 administration of the CMA (AAMA) Certification
Examination, there were eligibility pathways other than graduation from a
CAAHEP or ABHES accredited medical assisting program. Generally, those who became CMAs (AAMA) prior to June 1998 and were not graduates of an accredited program are eligible to recertify by continuing education or
retesting. Such individuals are not forbidden from recertifying by retesting
because they did not graduate from a CAAHEP or AGBES accredited program.
Don’t forget there is the ABR
(Assessment Based Recognition) program available for those in your
office that can not sit for the exams offered to those that attended medical
assisting programs.. These individuals are not eligible for the ABR if they graduated from an accredited program. Details can be found on the AAMA web site.
It’s been a difficult year of loss for some of our past presidents.
Our condolences go out to Janice Caplan on the loss of her husband, Dr.
Clive Caplan. Dr. Caplan served as an advisor to NYSSMA (and Suffolk
Chapter) for many years. He was extremely supportive of Jan as she
moved up the ranks from her chapter to the AAMA President and he was
extremely proud of her accomplishments. He was also an honorary member of NYSSMA.
Our condolences also go out to Marie LeVine (Erie Chapter) on the loss of her beloved Fred. Fred was also very supportive of Marie’s leadership. He took great messages and it was always a pleasure to talk to him (when he acted as Marie’s secretary). He was also very proud of her accomplishments. He catered to the Erie Chapter board members when the meetings were often held at their home. They are in our thoughts and prayers.
Some of you may remember Anne Savarese Brasino (Westchester and now a Member at Large). Anne survived a terrible fire in her home and lost every thing. Anne is hoping to recreate some of the many photos that have been taken of her over the years. If you have any photos, she would love to make a copy of them. If you need her new address please let me know. She will make the copies and return the photos to you.
Please don’t hesitate to contact me with any questions or problems you may have.
Merry Christmas and Happy Hanukkah and Happy New Year
- Posted by Paula Guidozzoli
- On December 20, 2014
- 0 Comments